Fast, Reliable Check-In and Badge Printing
Self-service kiosks with QR scanning and instant badge printing keep lines moving and registration data up to date.
On-site check-in shouldn't be your biggest stress
Most teams face long lines, sync delays, and manual workarounds because their check-in systems weren't built for the reality of live event pressure.
Manual Workarounds
Walk-ins require creating records on the spot. Badge reprints mean re-entering information. Every exception slows things down during your busiest moments.
No Real-Time Visibility
You can’t see check-in volume or attendance as it’s happening. By the time you review the data, the event is already over.
Peak Volume Chaos
Peak check-in moments create bottlenecks that frustrate attendees and put pressure on your team. Slow systems and manual processes turn check-in into the most stressful part of the event.
Data Sync Delays
Last-minute registrations don’t show up. Badge updates still reflect old information. Your on-site team ends up troubleshooting instead of greeting attendees.
Handle peak volume without the stress
Event Tech Stack makes on-site check-in fast and accurate with tools built for live event conditions.
Mobile Check-In
Check in attendees from anywhere
Use the ETS Host App to check in attendees from your phone. Great for managing large crowds, line overflow, or check-in points away from kiosks.
NFC Check-In
Support fast, contactless entry
Use NFC-enabled badges or wristbands for quick tap-based check-in. Ideal for high-volume events and repeated access throughout the day.
Multiple Check-In Methods
Select the check-in configuration best suited for your event
Offer self-service kiosks, staffed stations, or mobile check-in across your event. All methods update the same system in real time, so your attendee list stays accurate.
Instant Badge Printing
Print badges as attendees check in
Scan a QR code and print badges on demand, no searching for pre-printed badges. Badge details pull directly from registration data, so everything stays accurate.
Real-Time Data Sync
Registration updates are reflected immediately
All registration changes are visible in real-time without restarting systems or manually syncing data. Changes to registration are visible at check-in without restarting systems or syncing data manually.
Smart Walk-In Handling
Register and check in walk-ins on the spot
Create new attendee records through a dedicated walk-in kiosk or let attendees register on their own device via QR code. Collect required details and print badges in one flow without switching systems.
Check-in that works across every event
Whether you’re running a large conference, a hybrid program, or a private event, check-in adapts to how your event operates on-site.
Large In-Person Conferences
Handle high-volume check-in without long lines
Use multiple self-service kiosks to check in large groups of attendees at once. Keep lines moving and adjust staffing as needed during peak arrival times.
Hybrid Events
Manage in-person check-in while virtual sessions run live
Track on-site attendance while virtual sessions run, with everything connected in the same system.
Internal Events
Check in the right people with the right access
Verify attendees against your registration list and control who receives a badge based on access rules and event permissions.
Multi-Day Events
Keep check-in consistent across multiple days
Track attendance across days without reprocessing returning attendees. Support daily check-ins and session check-ins.
Expo & Trade Shows
Handle multiple badge types from one system
Print badges for attendees, exhibitors, speakers, and VIPs with the correct details and access levels.
On-Site Registration
Register and badge walk-in attendees on the spot
Create attendee records, collect required information, accept payment, and print badges without sending guests through a separate registration process.
Badge printing that fits your event
Choose the setup that works for your event size, venue layout, and how you want check-in to run.
On-Demand Badge Printing
Print badges from live registration data so every badge reflects the most up-to-date attendee information.
Pre-Printed Badge Stock
Use pre-designed badge stock with your branding, logos, or event artwork already in place, then print attendee details on-site.
Centralized Badge Station
Run one or more badge stations with dedicated printers. Attendees check in, then pick up badges from a central location.
Badge Customization
Design badge layouts with your logo and attendee details, printed in a clean, readable format. Apply different layouts by registration level or role.
Track attendance beyond the front door
See who attends each session, manage capacity, and track participation throughout your event.
Capacity Management
Set session capacity and close sessions when they fill. See attendance in real time so you’re not relying on manual counts.
QR Code Check-In
Place kiosks or tablets at session entrances for quick QR scanning. Track attendance without slowing entry or relying on manual tracking.
Attendance Metrics
See which sessions draw the most interest and how attendance changes throughout the day.
Access Control
Control access to sessions by registration level and attendee groups so only the right attendees can join.
Monitor your event as it happens
See check-in activity and attendance in real time so you can adjust while your event is still in motion.
Total Check-Ins
Watch check-in counts update as attendees arrive. Spot surges early and adjust kiosk setup or staffing as needed.
Session Attendance
See attendance across sessions as they fill. Identify high-demand sessions or low turnout and adjust as needed.
No-Show Tracking
Compare who registered with who actually checked in to understand attendance at a glance.
Export and Sync Your Data
Export check-in and attendance data or sync it directly with your CRM for reporting and follow-up.
Technology you can rely on during live events
Built for real event conditions, with redundancy, testing, and support that holds up when it matters.
Built-In Redundancy
Distributed systems and failover keep check-in running even if something goes wrong, so your event doesn’t stop.
Pre-Event Testing
Run full check-in tests with real registration data. Test badge printing, kiosk flows, and train your team before the event starts.
Instant Backup & Recovery
Automated backups and recovery processes help you get back up quickly if something unexpected happens.
Why teams switch to Event Tech Stack
Built by event professionals for the reality of live events, where updates need to happen instantly, and your technology can't be the thing that breaks.
01
True Unified System
Data flows instantly across every part of your event without manual syncing or integration delays. Changes happen once and update everywhere in real time.
02
Built by Event Professionals
Built by people who've run events under real pressure and know that last-minute changes and live coordination aren't edge cases, they're how events work.
03
Flexible & Scalable
Scale your events without hitting artificial limits, feature restrictions, or pricing penalties. What works for your first event still works when you're running hundreds.
04
Quick Setup
Launch new events quickly by building on proven systems while maintaining full control over configuration and customization.
The platform event professionals lean on when it matters the most
From Fortune 500 companies and production agencies to small businesses, event professionals choose Event Tech Stack when seeking a reliable, flexible solution.
I wanted to say a massive thank you & well done for all your efforts. You made it all happen & work seamlessly and everyone is so appreciative of the success you pulled off – we’re all super impressed & grateful!
Jamie C.
Head of Production
We found ourselves in a very challenging position – and you and your intrepid team came through like no other. Beyond impressive. Closer to miraculous.Know you have made a LOT of friends at EY.
Lisa S.
Director, Brand, Marketing & Communications, Americas
Managing a complex footprint across Cannes requires technology that gets out of the way. Event Tech Stack allowed us to deliver a unified experience across more than 20 events. One registration journey and one credential made navigating our Cannes program completely effortless for our partners and guests.
View Case StudyBrian
Global Tech Director, B2B Marketing
We did it! This was one for the books – and certainly a virtual event we are very proud of. Everyone is very pleased!
Jenna C.
Senior Account Director
Thank you for all you have done to make every Light The Night event spectacular this season. From building the platform – to customizing the platform across the 78 market sites – to executing the event nights with us. HUGE THANKS!
Jana B.
VP Campaign Development, Community Initiatives
Everyone was incredibly pleased with the Service Heroes Virtual Event and we’ve been flooded with amazing feedback from executives! We wanted to extend our sincerest thank you to the ETS Team.
Amanda S.
Senior Producer
Attendees were loving every bit of the platform and content! Through your tireless efforts between pre-production and during the show, this was certainly a success and we’re grateful for your partnership along the way.
Jon S.
Senior Producer
Connecting registration and real-time attendance across 20+ experiences and hundreds of meetings into one dataset transformed how we measure festival ROI. Rather than ending the week with siloed lists from separate venues, Event Tech Stack gave us a single source of truth across our entire Cannes presence.
View Case StudyBarton
Director, Global Marketing Ops & Analytics
One platform to power every part of your event
Explore how Event Tech Stack unifies your entire event ecosystem in one scalable platform.
Event Registration
Flexible event registration structures with access controls, approval workflows, and session-level permissions.
Event Marketing & Communications
Send event emails and SMS communications directly from the platform with built-in tracking and segmentation.
Event Websites
Launch fully branded event websites with integrated registration and dynamic content management.
Capacity & Waitlist Management
Control event and session attendance with configurable capacity limits and automated waitlists.
Livestream & VOD
Stream live sessions and deliver on-demand content using built-in video infrastructure.
Onsite Check-in & Badging
Manage high-volume attendee check-in with QR scanning, kiosks, and on-demand badge printing.
Attendee Event Hub
Provide attendees with one destination for accessing events, sessions, and content across web and mobile.
Analytics & Reporting
Monitor registration, attendance, engagement, and livestream performance in real time.
AI Event Builder
Generate event structures, pages, and communications using AI-assisted setup workflows.
Mobile App with Real-Time Sync
A mobile app that syncs instantly with the event platform so attendees always see the latest schedule, sessions, and updates.
Multi-Event Management
Manage multiple events from one platform with shared settings, branding, and data. Reuse templates, track performance across events, and scale without rebuilding from scratch.
Networking & Engagement
Let attendees connect, chat, and engage with speakers, sponsors, and other attendees to grow their network and build connections.
Frequently Asked Questions
Quick answers to help you understand how Event Tech Stack handles on-site check-in and badge printing.
How many concurrent check-ins can the system handle?
Event Tech Stack supports high-volume check-in across multiple kiosks, mobile devices, and stations at the same time. Capacity scales based on your setup, so you can handle peak arrival periods without slowdowns.
Can I use both self-service kiosks and staffed check-in?
Yes. You can mix kiosks and staffed stations depending on your event. Many teams use kiosks for speed and staff for support or exceptions.
Can we handle walk-ins easily?
Yes. Use a dedicated walk-in kiosk or let attendees register on their phone via QR code.
How long does badge printing take?
From QR scan to printed badge typically takes a few seconds, depending on your printer and badge layout.
Do all kiosks need to be connected to a printer?
No. You can configure some kiosks for check-in only, with attendees picking up badges from centralized printing stations.
What devices can we use for kiosks?
Event Tech Stack supports tablets, laptops, and dedicated kiosk setups, along with mobile check-in using the ETS Host App.
Can we set up multiple check-in locations?
Yes. You can run multiple kiosks, mobile check-in points, and badge stations across your venue, all connected to the same system.
What is the ETS Host App?
The ETS Host App allows staff to check in attendees from their phones. It’s useful for managing large crowds, overflow lines, or check-in points away from kiosks.
Do you support NFC check-in?
Yes. NFC-enabled badges or wristbands can be used for fast, tap-based check-in and repeated access throughout the event.
What printers are supported?
Event Tech Stack works with standard thermal badge printers, including commonly used Zebra models.
Do we need to pre-assign badge designs?
No. Badge layouts can be assigned by registration level and adjusted up until check-in without reprinting everything in advance.
Do registration changes show up at check-in right away?
Yes. Registration updates appear in real time, so your on-site team is always working with current data.
See How Event Tech Stack Powers Your Events — In Just 30 Minutes
Book a live demo to see how Event Tech Stack supports your specific event format.
